Gulf Winds Track Club      
Minutes of the June 8, 2011 Board Meeting
Hosted by Mary Jean and David Yon

 

Present:   Charlie Yates, Jackie McDaniel, Elizabeth Stupi, Mary Jean Yon, Felton Wright, David Yon, Mark Priddy, Judy Alexander, Paula O’Neill, Jerry Chesnutt, Herb Wills, Seeley Gutierrez, Michael Kennett, Chuck Davis, Lisa Unger, Fred Deckert and Bob Lotane.

Judy Alexander called the meeting to order at 7:30 p.m.  Quorum was established.

The Board reviewed the May minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented. 

New Business

Bob Lotane – Bob verified that the Hurricane Run 5k will be held on Labor Day, September 5, 2011, as usual.  He needs experienced volunteers for the event.  Volunteers receive tee shirts.  The race has made substantial donations to the Chenoweth Fund and is planning to do so again this year.

Lisa Unger – Lisa presented a draft budget for the GWTC 2011 Women’s Distance Festival. After some discussion among board members regarding race registration revenue, the budget was approved, seconded, and approved unanimously with a projection of $3,000 in race registration revenue. A GWTC member has suggested to Lisa that he may be interested in donating money to the race that would be in the form of a scholarship.  Details have not been worked out, more information to follow.

Old Business

Michael Kennett – Last month, Michael discussed with the Board the possibility of starting a 10k race series.  He agreed to research the idea and present his findings at a later date.  This month, Michael returned and made a presentation to the Board with a draft outline of how the 10k race series will be structured.  He suggested choosing 10k races that already exist and are within 50 miles of Tallahassee.  Seven races will be chosen however a runner will only be required to run six races to receive an award at the end of the series.  The series will run from October through May, with awards being given out after the final race.  Awards will be based on participation, not performance.  The Board approved a preliminary budget of $700.  A motion was made to approve a budget up to $700 to support this effort, with the ability to increase funding if needed.  The motion was seconded, and approved unanimously.

Jerry Chesnutt – At the May 2011 meeting, Jerry informed the Board that he was going to visit several Tallahassee banks and compare services provided by them.  He reported to the Board this month that he has chosen Capital City Bank as the bank that he believes will provide the best all around service and location for GWTC banking needs.  He anticipates that all Club accounts will be moved within the next six to eight months.  There was a motion to approve Jerry’s request to relocate Club accounts to Capital City Bank, seconded, and approved unanimously.
 Treasurer’s Report – Jerry Chesnutt
There is $33,078 in the Club’s checking account and $77,788 in a certificate of deposit.  The Chenoweth fund has $12,488 and the Tri Club has $5,661. 

Membership Report –Mark Priddy
The Club has 1,457 members in 802 households.  For the month, that is an increase of 65 members and 34 additional households.

Race Director Coordinator Report –Charlie Yates
Race calendar is filling up and is in good shape.

Newsletter Report – Fred Deckert
No report

Clothing Coordinator Report – Paula O’Neill
Paula sold $150 in clothing and merchandise sales this month. Two shirts, as well as three gift certificates, were donated to the Pot Luck Bash.

Equipment Report – Jackie McDaniel for Vicky Verano
Everything is going well with equipment rentals.

Website Report – David Yon
No report.

Chenoweth Fund Report – David Yon
The Pot Luck Bash was well attended.  Race revenue calculations are not complete, however David expects there to be between $500 and $700 in profits. 

Triathlon Report - Robert Macdonald
No report.

Lecture Series Report – Nancy Stedman
No report.

Training Report – Chuck Davis
The Tallahassee Trail Blazers running group averaged 50 runners each week while training for their goal race, the Pot Luck Bash.   They trained on ten different rails.  36 runners ran the Pot Luck Bash.  The group will continue to train with the Tall Timbers 20k being the goal race. 

Social Coordinator Report – Elizabeth Stupi
The July social will be held at the Midtown Filling Station on July 16th at 7:30pm.  The August social will be a barbeque; location to be announced at a later date.

There being no further business to discuss, a motion to adjourn was made, seconded and passed unanimously at 8:44 p.m.

Jackie McDaniel, GWTC Secretary