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Gulf Winds Track Club
Minutes of the February 8, 2012 Board Meeting
Hosted by Charlie Yates

Present:  Felton Wright, Jerry Chesnutt, Judy Alexander, Lisa Unger, David Yon, Charlie Yates, Mary Jean Yon, Bill Lott,  Kathy McDaris, Jackie McDaniel, Nancy Stedman, Chuck Davis, Paula O’Neill, Birgit Maier-Katkin, Fred Deckert, Elizabeth Stupi, and Mark Priddy

Judy Alexander called the meeting to order at 7:30 p.m.  Quorum was established.

The Board reviewed the January minutes. A motion was made to approve the minutes, seconded and approved.

New Business

Mark Priddy - Mark presented the proposed budget for the Flash 12K/6K race which included a provision to donate half of the proceeds to the Chenoweth Fund.  A motion to approve the budget was seconded and passed.  Mark announced that the Flash 12k/6k will be the first race to officially use the newly purchased timing system.

Jackie McDaniel - Jackie gave a wrap up report of the GWTC 30k/15k race held in January.  There were a record number of runners participating and the race cleared a profit of $2,890.

Treasurer’s Report – Jerry Chesnutt
There is $49,457.73 in the Club’s checking account and an additional $50,349 invested.  The Chenoweth fund has $15,119.  

Membership Report –Mark Priddy
The Club has 1,373 members in 762 households. This represents a record number of members this early in the year.

Race Director Coordinator Report –Charlie Yates
Charlie reports that the calendar for 2012 continues to take shape.  He works diligently to juggle races and dates to try and accommodate race directors’  requests.

Newsletter Report – Fred Deckert
Fred asked for the Board’s approval to purchase new Adobe software to be used in creating the Club newsletter.  A motion was made to approve up to $500 without the need to seek additional Board approval for software purchases.  The motion was seconded and approved.

Clothing Coordinator Report –  Paula O’Neill
Paula introduced Birgit Maier-Katkin to the Board and announced that Birgit will now be assisting her with merchandise sales.  Judy welcomed Birgit on behalf of the Board.  Sales of clothing and merchandise at the recent 30k/15k race and the marathon expo netted $641.  Twenty-two shirts were donated to the Fitness Festival to be given away.

Equipment Report –Jackie McDaniel for Vicky Verano
Equipment rentals are steady.  Judy  thanked Bill Lott for assisting Vicky with meeting people picking up and dropping off equipment at the warehouse last month.

Website Report – David Yon
Peg continues to work on updates to the website to make improvements. 

Chenoweth Fund Report – David Yon
David reported that Gary Droze requested $1,000 in support of the Big Bend Middle School State Qualifying Meet.  The purpose of this track meet is to provide an opportunity to record Middle School State qualifying marks for area athletes.  This meet is open to all area public and private middle school students.  The Chenoweth Committee approved the request for $1,000.  A motion to approve the request was made, seconded, and approved.

Triathlon Report – Kathy McDaris for Bill Dillon
Tri Club membership is in excess of 250 members, again bolstered by the number of renewals and new member registrations that took place at the January Tri Club meeting, which was also the meeting for the Red Hills Triathlon early registration.  Approximately 170 people signed up for the race at the meeting.  Online registration was made available the next morning and the race was at full capacity within 2 hours.  The Tri Club currently has no formalized bylaws.  At the January meeting the decision was made to create bylaws for the Tri Club.  The bylaws will be consistent with the GWTC Constitution and Bylaws and will be presented to the GWTC Board for input prior to taking effect. Kathy  hopes to have a draft by the  March meeting.  The Tri Club participated in the Marathon Expo, as well as manned a water stop on the course.  The Tri Club had a continuous slide presentation featuring prior Tri Club events in the area.  The Tri Club also sold merchandise at the event and made approximately $115.00.  The Tri Club’s water stop on the marathon course route had eight tables and at least 20 volunteers.  Along with Tri Club volunteers, the water stop also had volunteers from an FSU service group and the FCA. 

Lecture Series Report – Nancy Stedman
Nancy was able to get a copy of the video, Unbreakable, The Western States 100, and had it running during the recent marathon expo.  The video is about a 100 mile endurance run that takes place on trails in California's Sierra Nevada.  She plans to schedule a night in the near future to have it available for GWTC members and guests to view.  Chuck Engle, one of the speakers at the marathon expo, did not accept the stipend that was offered by the Club for his attendance.  Nancy requested approval from the Board to donate the $250 speaker’s fee to St .Jude Children’s Research Hospital.  The motion was approved, seconded, and passed. 

Training Report – Chuck Davis
Approximately 130 to140 people attended the Springtime training group the first and second weeks. The Trailblazers will start up the week after the Springtime 10k. 

Social Coordinator Report – Elizabeth Stupi
The February social will be at Finnegan’s Wake on February 11, at 7:30 p.m.  There will not be a social in March.  A family oriented social will be scheduled for April. 

There being no further business to discuss, a motion to adjourn was made, seconded and passed unanimously at 8:20 p.m.

Jackie McDaniel