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Gulf Winds Track Club      
Minutes of the October 10, 2012 Board Meeting
Hosted by Bill Dillon

Present:  Felton Wright, Lisa Unger, Bill Lott, Jackie McDaniel, Jerry Chesnutt, Mark Priddy, David Yon, Mary Jean Yon,  Chuck Davis, Judy Alexander, Herb Wills, Paula O’Neill, Eric Johnson, Lisa Johnson, and Bill Dillon

Judy Alexander called the meeting to order at 7:31 p.m.  Quorum was established.

The Board reviewed the September minutes.   A motion was made, seconded and passed to accept the minutes as presented. 

New Business

Lisa and Eric Johnson presented a proposed budget for the GWTC 10 Mile/5 Mile Challenge. Profits from the race will be split 50/50 between the Club and ALS research.  A motion was made to approve the budget as presented, seconded, and approved. 

Mary Jean Yon presented the final list of candidates for the 2013 Board. 

Lisa Unger reported that the Women’s Distance Festival netted approximately $1,700.  The proceeds will be split between the Club (50%), the Tallahassee Memorial Hospital Foundation (25%), and the FSU Boosters, to benefit the women’s cross country team (25%). 

David Yon presented a proposed budget for the 2012 Turkey Trot races. 50% of the proceeds from the race will go to the Club with the remaining proceeds to be split evenly among the Boys and Girls Clubs of the Big Bend, the Refuge House and the Shelter.  Runners will again be able to contribute to the “Turkey Trot Heroes” which will go directly to the charities.  Music Fest Packet pickup will be November 18 at Johnny Ringo’s from 2:00 to 5:30 pm.  Packet pickup will also be held at Capital City Runners On November 19-21.  A motion was made to approve the budget, seconded, and approved. 

Judy Alexander made a request to the Board to reimburse Maclay Cross Country Boosters for an electrical outlet that was installed at the track timing booth.  The Club uses this outlet for the Summer Track Series and Breakfast on the Track race.  A motion was made to approve this request in the amount of $331.20.  The motion was seconded and approved.

Treasurer’s Report – Jerry Chesnutt
There is $68,646 in the Club’s checking account with $5,912 of that belonging to the Tri Club and $1,316 is in the equipment reserve fund.  There is an additional $50,351 invested.  The Chenoweth fund has $10,914. The Board reviewed and discussed the working budget for the Club for 2012.  A motion was made to approve the working budget, seconded, and approved.

Membership Report – Mark Priddy
Mark reported 1856 members which is 32 more than last month in 1,059 households, an increase of 19 over last month.

Race Director Coordinator Report – Charlie Yates
No report

Newsletter Report –Jackie McDaniel for Fred Deckert
Nothing new to report.

Clothing Coordinator Report – Paula O’Neill
Paula sold $213.00 worth of merchandise this past month.  She is stocked up with singlets and has the trial jog bras in; however she will need 12 pre-orders to be able to order the jog bras.  Paula will be selling merchandise at the Music Fest. 

Equipment Report –Jackie McDaniel for Vicky Verano
Vicky is very busy with equipment rentals.

Website Report – David Yon
John McCoy is continuing to work on the race results search engine and making good progress.

Chenoweth Fund Report –David Yon
Nothing new to report.

Triathlon Report – Bill Dillon
Club membership is currently at 350 members and growing.  Approximately 45 members participated in the Augusta Half Ironman on September 30.  The Tri Club has 12 guaranteed slots in the 2013 Aquaphor New York City Triathlon on July 14, 2013.  Twelve members will be chosen at random at the next Tri Club meeting.  The Tri Club elections to the Board are underway.  Tri Club election ballots will be mailed to Tri members with the GWTC ballots.

Lecture Series Report – Nancy Stedman
No report.

Training Report – Judy Alexander
Chuck and Jana Davis will lead a Turkey Trot training group at SouthWood.  The group will meet at 6:15 at the SouthWood Town Center starting Monday, October 22, 2012.

Social Coordinator Report –Elizabeth Stupi
No report.

There being no further business to discuss, a motion to adjourn was made, seconded and passed at 8:36 p.m.

Jackie McDaniel