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Gulf Winds Track Club      
Minutes of the August 14, 2013 Board Meeting
Hosted by Jerry Chesnutt

Present:  Felton Wright, Jerry Chesnutt, Tom Perkins, Mark Priddy, Nancy Stedman, Paul Guyas, Bill Lott, Herb Wills, Mary Jean Yon, Martha Bademan, Chika Okoro, and Paula O’Neill

Felton Wright called the meeting to order at 7:37 p.m.  Quorum was established.

The Board reviewed the July minutes. A motion was made, seconded, and passed to accept the minutes as presented.

New Business

Felton Wright – Felton requested review and possible revisions to the Club’s Articles of Incorporation, By Laws, and Constitution.  He provided proposed revisions and asked Board members to review and discuss at the next meeting.

Felton Wright – Paula O’Neill has asked to be replaced as Clothing Coordinator.  Abe Middleton and Sara Hart have indicated interest in taking over these duties.  A motion was made that Abe and Sara be approved to be appointed as clothing coordinators.  The motion was seconded and approved.

Felton Wright – Felton announced that the Grand Prix Committee has expressed an interest in moving the awards ceremony closer to town in order to increase attendance. After exploring many venues, the committee's recommendation is to hold the meeting at Goodwood Museum and Gardens for 2014.  A motion was made to move to the awards ceremony to an in-town location.  The motion was seconded and approved.

Mark Priddy – GWTC has been working with the prison's running club to put on approximately 3 5K races per year. The fruit is served after the race and is very much appreciated by all of the runners. Mark requested a budget of up to $300 per race to purchase fruit for the Gadsden Correctional Facility 5k runs.  A motion was made to approve this budget item through 2013.  The motion was seconded and approved. 

Old Business
Felton shared an example of the mile marker medallion that was proposed for the Cascades Park trail.  As reported last month, ten of these medallions will be placed a mile apart along the trail.  A motion was made to approve the design.  The motion was seconded and passed

 

Treasurer’s Report – Jerry Chesnutt
There is $81,724 in the Club’s operating account that includes $5,000 in the Event 1 Account, and $5,768 in the Event 2 account.  There is $50,531 in the Investment account.

Membership Report – Mark Priddy
Currently, there are 1,924 members in 1,043 households. This is an increase of 38 members over last month.

Race Director Coordinator Report – Charlie Yates
Nothing new to report.

Newsletter Report –Jackie McDaniel for Fred Deckert
Nothing new to report.

Clothing Coordinator Report –Paula O’Neill
Paula sold $455 worth of clothing this month.

Equipment Report – Bill Lott for Vicky Verano
New megaphones will be purchased in the near future to accommodate the rising number of races in the fall.

Website Report – David Yon
Nothing new to report.

Chenoweth Fund Report – Mary Jean Yon for David Yon
Godby High School wants to put on a fundraiser, the Cougar Challenge, on August 31.  They requested $1,000 to cover expenses.  The Chenoweth Committee approved $1,000.  A motion was made to approve this request.  The motion was seconded and approved

Triathlon Report –Felton Wright for Rob McNeely
Membership is now 349 members.   The club kits have been distributed.  This raised $3,000 for the Tri Club.  There may be a reorder.  Leisa Eastman is the Tri Club’s clothing coordinator.  The Club wants to create a Youth and Jr. tri program in 2014.  

Lecture Series - Paul Guyas
The new projector and screen was used at the movie night and worked well.  The next lecture will be September 9th at 7p.m.  Urska Dobersek will be presenting on an aspect of Sport Psychology for runners.  More details will be posted on Facebook and the webpage.

Training Report – Chika Okoro
The beginning runners group starts September 18 and will run for 8 weeks.  Holly Parker and Chika will be the coaches for this group.  The graduation 5k run has not been chosen yet.

Social Report – Robin Elyse Bennett
Nothing new to report.

Prior to adjourning, Mary Jean Yon told the Board that the Elections Committee is working to convert to electronic voting for the upcoming elections. 

There being no further business to discuss; a motion to adjourn was made, seconded, and passed at 8:40 p.m.

Jackie McDaniel, Secretary