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Gulf Winds Track Club      
Minutes of the October 9, 2013 Board Meeting
Hosted by Nancy Stedman

Present:  Felton Wright, Tom Perkins, Mark Priddy, Nancy Stedman, Rob McNeely, Herb Wills, Mary Jean Yon, David Yon, Tony Guillen, Lisa Unger, Jackie McDaniel, Eric Johnson, Lisa Johnson, Jerry Chesnutt, Charlie Yates, Bill Lott, and Bobby York

Felton Wright called the meeting to order at 7:27 p.m.  Quorum was established.

The Board reviewed the September minutes. A motion was made, seconded, and passed to accept the minutes as presented.

New Business

Lisa and Eric Johnson – Lisa and Eric presented the proposed budget for the 2013 10/5 Mile Challenge.  A motion was made to accept the budget as presented, seconded, and approved.

David Yon – David presented the proposed budget for the Pine Run 20k.  It was requested that the proceeds be split with the Tall Timbers Research Station and Land Conservancy.  A motion was made to accept the budget as presented, seconded, and approved.

David Yon – David presented the proposed budget for the 2013 Turkey Trot races.  A motion was made to accept the budget as presented, seconded, and approved.  Proceeds from the races will be shared with The Refuge House, The Shelter, and the Boys and Girls Clubs of the Big Bend.  The Music Fest will be held at the 5th Avenue Tap Room on November 24.  Also, the documentary “Age of Champions” will be shown on November 8 and will be followed by a talk with the film’s producer.  More information on time and location to be announced on the Club webpage.   

Old Business:

Mary Jean Yon – Mary Jean provided the Board with an update on the upcoming Club elections.  At the present time, there are 15 people running for directors at large, and the four officers are unopposed.  Electronic voting will be utilized this year.  A flyer was mailed to all members recently with their username (email address of one family member) and password.  Each voting member in a family will use the same email address and password.  The Tri Club will also participate in the electronic election.

Bobby York – Bobby presented a proposed budget for the inaugural 2014 Swamp Forest Trail Marathon and Half Marathon.   The proceeds will be split with the Friends of Our Parks.  A motion was made to accept the budget as presented, seconded, and approved.

 

Treasurer’s Report – Jerry Chesnutt
There is $86,869.67 in the Club’s operating account that includes $5,000 in the Events 1 Account, and $5,768.10 in the Events 2 account.  There is $50,531 in the Investment account, $12,832.68 in the Chenoweth account, and $11,375 in the Assets Replacement account and $11,103 in the Tri-Club account.

Membership Report – Mark Priddy
Currently, there are 1,969 members in 1,069 households. This is an increase of 20 members over last month.  Mark announced that this is a record number of club members.

Race Director Coordinator Report – Charlie Yates
Preliminary race calendar is in good shape.

Newsletter Report –Jackie McDaniel for Fred Deckert
Nothing new to report.

Clothing Coordinator Report –Abe Middleton via email
Nothing new to report in the way of sales. The last race Abe and Sara attended was the Women's Distance Festival where they sold $170 of clothing.   A deposit of $350 was made to the GWTC account for all sales since they took over from Paula this past summer. Sara and Abe will be attending the Music Fest this year with clothing and merchandise to sell.  If anyone has ideas for cold weather gear, please let them know.  There have been several requests for arm warmers.

Equipment Report – Vicky Verano
Nothing new to report.

Website Report – David Yon
The Race Directors Resources page is being updated.

Chenoweth Fund Report – David Yon
Nothing new to report.

Triathlon Report - Rob McNeely
The grand prix season is coming to a close.  Tri the Rez was October 12 and Iron Man Florida is November 3.  Planning is underway for selecting grand prix races for 2014.  37 people participated in the Augusta Half Ironman.  Bob Keller will be racing his 300th even at Tri the Rez.  A Bob Keller Endurance Award is being created for tri club members; with Bob being the first recipient. Kate Harrison and Colin Abbey will be competing at the Kona World Championships on October 12. Tri Club elections are underway with Kathy McDaris unopposed as President; Jennifer Kilinski unopposed as Vice President; Jerry Chesnutt unopposed as Treasurer; and Mike Burns and Amanda Weeks Thompson running for Secretary.  At-Large candidates (5) are: Ann Bowman, Marci Gray, Ron Harrison, Jillian Heddaeus, Jon Nash, Chris Turner, Mike Weyant, and Bobby York.

Lecture Series - Paul Guyas
Nothing new to report.

Training Report – Chika Okoro and Holly Parker via email
Wednesday, October 9th was the 4th meeting of the 2013 GWTC Beginning Running Class, and it marked the halfway point for this year’s class.  As of 10/09/2013, the class had 88 registrants and 19 coaches.  With GWTC membership now separate from the class registration fee, we had 13 people apply for membership.

We have received $1,356.75 in class fees and membership dues, and we have used $122.50 on copies from the club’s account at Target Copy.

The class participants are making great progress.  We look forward to the completion of what will be the first 5k race for many of the run-walkers, and the first 5k completed without walking for many of our intermediate and advanced runners.  This year’s goal races are the FSUCares 5k on 11/10/13 or the Trash Dash 5k on 11/16/13.

The Turkey Trot Training group also kicked off on Monday, October 7 and is being led by Jana & Chuck Davis and Keith Rowe. The focus of the group is preparing for the Turkey Trot and the group is running on Monday evenings in SouthWood.

 

Social Report – Robin Elyse Bennett
Nothing new to report.

Prior to adjourning, David Yon gave an update on the upcoming Gadsden Correctional Facility 5k, which will take place on Saturday, October 19; it will be held in conjunction with their Heart Walk, which takes place after the race.  Sarah Docter-Williams recently gave a talk to the prison running club about injury prevention. 

There being no further business to discuss; a motion to adjourn was made, seconded, and passed at 8:35 p.m.

Jackie McDaniel, Secretary