I. Meeting Attendance and Opening
Voting Members: Heather Vickers, Brittney Barnes, Jerry McDaniel, Judy Alexander, Peg Griffin, Herb Wills, Charlie Johnson, Tina Bahmer, Tom Perkins, David & Mary Jean Yon and Tristan LaNasa

Non-Voting Members: Bill Lott, Mark Tombrink, Chris Turner

The meeting was called to order by Heather Vickers at 7:11 p.m. A quorum was established. The October meeting agenda was approved without objection.

A motion to approve the August and September minutes was made, seconded and passed.

II. Old Business
The vacancies on the Corporate Document Review Committee were reviewed and approved.  Michael Kennett and Jamila Allen will be joining Paul Guyas, Heather Vickers, David Yon and Mark Priddy on this committee.

III. New Business

Miller Landing Madness Race close out-
Bill Lott reported the turnout was significantly lower than previous years. The order for shirts was less and the participants in the 3k were down to almost 1/3 of the usual turn out. 925lbs of food items were donated as well as a direct donation of $67 for Second Harvest.

Summer Trail Series Race close out
Mary Jean Yon reported for Bobby York that the Summer Trail Series went very well. A total of 160 individuals registered. Expenses were higher than expected which led to an overall expense of $7,838.40. Net profits totaled $2,703.59 and Bobby proposed having all of those funds go to the club. Approval of this closeout is contingent upon agreement with the Treasurer.

Budget for 5-Mile & 10-Mile Challenge
Mark Tombrink reported there were 120 finishers in 2019 and no race in 2020 and he proposed using the same budget from 2019. The budget includes anticipated revenues of $2,700 and total expenses of $2,650 resulting in net proceeds of $50. It was suggested to secure the shirts as soon as possible. A motion to approve the budget was made, seconded and passed.

Swamp Forest Trail Run Budget
Mary Jean Yon presented a proposed budget on behalf of Bobby York. The budget includes anticipated revenues of $7,200 from registration and donations. Expenses are estimated at $5,185 and net proceeds to be $2,015.00 The race date is expected to be January 2, 2022, and Bobby plans to open registration first to those that participated in the Summer Trail Series. A motion to approve the budget was made, seconded and
passed.

Request to purchase a LED monitor for stage at ARP- Deferred

IV. Reports
Treasurer – Peg Griffin
Peg reported the treasury report as of September 30, 2021. Assets were reported at $253,940.89and net revenue was $406.73 The 2020-21 Form 990 was submitted for approval, and subsequently was approved. Peg will send this report to the Internal Revenue Service.

Triathlete Club – Tina Bahmer
Tina reported that the last race, which was the St. Mark Duathlon had 108 participants, and happy to have no injuries. The race directors did a phenomenal job, and from the different participants there were many great back stories. The proceeds form the race will be split with the Michal J Fox Foundation. The Rock ‘N Rollman Sprint took place October 17 in Macon, Georgia. The Tri Club will have a full awards list this year with the committee chair Stephanie Weyant.

Race Director Coordinator – Mary Jean Yon
Mary Jean reported that Tom Biance is stepping down as race director for the Ultra with Nancy Stedman is taking over.

Bobby York is looking to propose a night-time trail run that would be run sometime after the first of the year. He has been receiving favorable comments about this idea from runners as well as Parks staff with the City of Tallahassee. The reaction of the board was favorable and further discussion will take place as Bobby gets more details

Tom Perkins is proposing a change to the start of the Springtime races to avoid running on Monroe Street. His proposal to start and finish near the Department of Transportation building would allow parents and kids to have the same starting spot and it will cut the cost of police officers. The race must be recertified this year, and everything must go through Mario Palmieri. The search for a new race director for these races is still in progress.

Newsletter – Robert and Kory Skrob
Nothing new to report. Robert & Kory plan to continue being newsletter editors next year.

Membership – Tristan LaNasa
Tristan reported 1,106 members this year vs 1,312 last year, as well as 599 memberships vs 682 at this same time last year.

Diversity – Chris Turner
Chris reported that fundraising for the grant from the A Community Thrives program went well. GWTC was awarded a second grant this year which was smaller than last year’s grant but sufficient funds are still available to continue the efforts of the Diversity committee. Many ideas were bought forth about making the races more accessible to everyone, specifically speaking on how to facilitate racing for wheelchairs, particularly those who have day chairs. Other ideas included providing for children who may need proper running attire, highlighting sports bras and running shoes, and possibly grants for equipment. David Yon commended both Chris and Danny Manausa for the good work they have done with this committee.

Education and Lecture – Judy Alexander (Interim)
Nothing to report at the moment but stay tuned. Judy hopes to have some lectures outside soon.

Website – David Yon & Peg Griffin
Nothing new to report

Merchandise – Laura McDermott and Sherri Wise
Nothing new to report

Equipment –Bill Lott
The equipment was moved on September 26, 2021, to the new storage facility (Fort Knox Storage) on North Monroe Street. The move took longer than expected and not all of the equipment was arranged in the units as desired. A workday at the storage unit was planned for Sunday, October 17, 2021, at 2:00 p.m.

ChipTiming – Bill Lott
Bill reported during September, one non-Club race and two Club races were chip timed. The non-Club race was the Bluebird Run for Brookie B. 5K/1M, and the two Club races were the 5K for Sickle Cell Anemia/Tm Simpkins 1 Mile, and Women’s Distance Festival 5K/1M. Scheduled for October are the Pine Run 20K and the Palace Saloon 5K, and St. Marks Duathlon, all Club races, and the Boston Mini-Marathon, a non-Club race in Boston, Georgia. In November, only two races, both Club races, are currently scheduled to be chip timed. Those Club races are the Rex Cleveland Magic! Mile and the Tallahassee Turkey Trot 15K/10K/5K/1M.

During the Palace Saloon 5K and St. Marks Duathlon, problems were encountered with the timing mats. All of the readers and mats have since been tested and it was found that two mats were not working properly. Bill Hillison is looking into trying to have the mats checked out and repaired locally.

Grand Prix – Mark Tombrink
Mark reported that the Grand Prix is expected to go on with the Tannebaum 6k for the youth group, it was approved by the board for this year and the race date was approved by the county for December 12. The 2022 Grand Prix application deadline was October 17th. The committee is planning a full awards ceremony for 2021 which will be held at Goodwood on January 9, 2022.

Training Groups – Tristan LaNasa
The running groups are having great success. The Beginning Running Group started four weeks ago. The Wednesday running group is a peer group for the time being.

Social – Vicky Droze
No report

Election ballots were discussed for the upcoming election. Board members had questions about how family voting will be structured on this online platform and other steps to ensure integrity in the election process. Further discussion was deferred until the next board meeting when Paul Guyas could be there to engage in a discussion.

Meeting was adjourned at 8:34 pm.