GULF WINDS TRACK CLUB Minutes

Board/GWTC Members present: Tom Perkins, David Yon, Beth Alexander, Fred & Margarete Deckert, Charlie Yates, Hobson Fulmer, Fran McLean, Jane Johnson, Joe and Nadine Dexter, Bill Lott, Judy Alexander, Tim Unger, and Michael and Kristen Pasquier.

Tom Perkins called the meeting to order at 7:45 PM and quorum was established. The May minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.

GUEST INTRODUCTION: Tom introduced Michael and Kristen Pasquier to the Board. Michael will take over Art Remillard position as head of the guest lecture series.

NEW BUSINESS: Fred Deckert discussed offering family memberships at a lower rate for the remainder of the year as an incentive to increase membership. A motion was made, seconded and passed unanimously to drop the rate of a family membership to $10. He will advertise at the Summer Track Series.
Fred also introduced limiting the number of events scored for the Grand Prix. An example he presented was to score on the runner’s top 5 events. Discussion centered on the fact that few people do run all races; however, the purpose of the Grand Prix is to reward the runner that runs short and long distances. It was concluded that the Grand Prix committee would consider Fred’s suggestion after the results of their survey were compiled.

Tom Perkins discussed purchasing lap tops for several purposes: 1) the new timing system needs very specific specifications to operate including XP and two backup batteries. 2) JoLena Pace requires one for scoring race results and software. 3) Beth Alexander needs one for secretarial duties. A motion was made and seconded to give Tom the authority to purchase up to 2 laptops neither to exceed $2400.
REPORTS:
Chenoweth Fund report -David Yon reported that the Lincoln 4 x 100M relay team has three of the fastest times in the nation. Their request of $1200 for their next event, the Nike Outdoor Meet in Greensboro, N.C., was approved by The Chenoweth Fund Committee. A motion was made, seconded and passed unanimously by the Board to fund the relay team. Also, the CCCC is requesting money this year. The committee would like to contribute $1000. A motion in agreement was made, seconded and passed unanimously by the Board. David mentioned the local prep runners that received awards at the Potluck Bash. The female winner is Kayla Parker and the male winner is Justin Terry.
Social Coordinator report – Beth Alexander reported for Kathy Lindsay that about 150 attended the Potluck Bash and enjoyed the 25 lbs of shrimp and beverages provided. The upcoming events include the Ice Cream Social on July 28th for the Summer Track Series and Breakfast on the Track is coming up on August 13th.
Treasurer’s report – no report.
Race Director Coordinator report – Charlie Yates announced that on August 14th the duathlon race will occur. In addition, Gary Droze is considering adding a 5K race to Shaw’s 5 Miler as part of the cross country fall calendar. The Pine Run is October 15; this date is the third Saturday of the month rather than the usual second Saturday of October. October 8th is the AMA’s 5K. Monday, October 31, the ACC will have a competition at the Miccusokee Greenway.
Clothing Coordinator report – Margarete Deckert received the new order of shirts with the club logo. She has orders for 3 jackets thus far.
Newsletter report – Fred Deckert reported that the new nonprofit mailing status is working fine. He reminded all Fleet Foot contributors that June 18th is the submission deadline.
Training Committee Report -Nadine Dexter reported she has a meeting with Robin Safley on Friday morning to share information about her beginning running group. Robin is the organizer for the new groups at Capital Health. April is “Walk to the Moon” month which will result in a big emphasis for walking. Nadine received final approval to use the track at 6:30 p.m. on Wednesday s in the fall for her class. She has lined up guest speakers already.
Equipment report – Joe Dexter reported the new race director of the Monticello Melon run wants the 5K on the Grand Prix schedule.
Membership report -Brian Corbin reported that there are currently 749 members represented by 340 memberships.
Grand Prix Committee report – David Yon reported that the 5 mile portion of the 10 Mile Challenge will not be added to the Grand Prix schedule.
Racing Team Coordinator report -Tim Unger reported that the Team received yet another award in the Gate to Gate race in the Open Team division. Quite a few runners stepped up and entered to support the Team.
Lecture Series report -no report.
Triathlete report – no report.
Race Director – no report.

There was a motion to adjourn made at 8:57 PM, which was seconded and passed by unanimous vote.
The next board meeting will be held on July 13, 2005 at Brian Corbin and Judy Alexander’s house.
These minutes have been reviewed and accepted by the board. Beth Alexander, Secretary.