GULF WINDS TRACK CLUB Minutes

Board/GWTC Members present: Tom Perkins, Jane Johnson, David Yon, Bob Prentiss, Joe & Nadine Dexter, Jerry Ongley, Charlie Yates, Bonnie Wright, Jo Lena Pace, Jeff Bryan, Lisa Unger, Fred & Margarete Deckert , Fran McLean, Hobson Fulmer, Jimmy Kalfas, Carlos Zapata, Ana Sutherland
Guests present: Chuck Hick

Tom Perkins called the meeting to order at 7:34 PM and quorum was established. The December minutes were read and accepted by motion, 2nd and vote.

GUESTS:
Jimmy Kalfas opened discussion on behalf of the Capital City Cyclists, the possibility of members of both clubs paying dues by means of a single check. Pros and cons were discussed including easier renewals for members, but more accounting work for both clubs. The idea was tabled until more information can be gathered, including specific logistics of the plan.

Ana Sutherland opened discussion concerning Tri Eagle Sales potential for sponsorship of some GWTC events. She advised that Michelob Ultra will provide a limited amount of cash and service donation (such as printing of posters and flyers). Discussion was held about the specific GWTC events that would match well with a beer related sponsor, such as the palace Saloon 5k, the Marathon and the Springtime 10k. Ana offered business cards and asked that interested race directors contact her.
NEW BUSINESS:
Bob Prentiss and Bonnie Wright presented their proposed 2004 Operating Budget. A few line items were changed. A motion was made to adopt the budget, with changes, which was seconded and accepted by vote.

REPORTS:

Treasurer’s report – Bob Prentiss distributed and discussed the Financial and Budget reports.

Clothing Coordinator report – Margarete Deckert reported that she has sold 22 of the new singlets so far.

Newsletter report – Fred Deckert reported that he may have a youth columnist for the Fleet Foot and suggested that Grand Prix races get the same free advertisement as GWTC races. Fred reported that the electronic version of the newsletter is being transmitted by David Yon at this time.

Race Director report – Fred Deckert presented the final budget for the Ultra and also the proposed budget for the Couples caper. Joe Dexter submitted the proposed budget for the Flash 12k. A motion was made to accept both proposed budgets, which was seconded and passed by vote.

Equipment report – Joe Dexter reported that there are some rental fees still due, but otherwise all of the equipment is fine.

Chenoweth report -No report, but David discussed the financial success of the Turkey Trot races and requested a portion of the proceeds be donated to charity. A motion was made to contribute $7000.00 to the Refuge House and $2000.00 to the Chenoweth Fund, which was seconded and passed by vote. The net proceeds to GWTC after these contributions will be approximately $5800.00.

Membership report – David Yon reported for Brian Corbin that there are currently 426 members represented by 250 memberships, which is about a third higher than last year at this time.

Social Coordinator report – Jimmy Kalfas, the new social coordinator, reported that he will be preparing a snack table for the Annual Awards ceremony and gave a short introduction of his ideas for the coming year.

Training Committee report – Jerry Ongley reported that a new Springtime training group os forming and will meet Wednesday evenings. Jerry also reported that the Marathon and Half Marathon graduation will be held the Saturday following the events at the China Super Buffet.

Triathlete report – Bonnie Wright reported that a beginning Tri class is getting started and Fran McLean reported that the Red Hills Tri will be held on 3/26/04 and she presented a very professional looking poster for the event.

Race Director Coordinator report – Charlie Yates introduced his guest, Chuck Hick, who is involved with the FL Wild Mammal rescue Association. They would like to put on a 5k at Wakulla Springs to benefit the Association. Chuck asked for advice and assistance and he would also like to volunteer at upcoming races so he can get a first hand look at race directing. Charlie ahs already provided the Race Director’s handbook and assured Chuck that GWTC would assist as much as possible. Charlie also discussed several upcoming races and passed out the update tri-fold brochure, which now needs to be updated again due to the change of GWTC officers and board members.

Racing Team Coordinator report – no report; Lecture Series report – no report

ADDITIONAL NEW BUSINESS:

David Yon discussed the upcoming 2004 Seminole Invitational Track Meet.

Jerry Ongley presented several additional pieces of handmade wooden items as potential Grand Prix awards.

Jo Lena Pace discussed the possibility of GWTC utilizing chip timing and also charging non-GWTC races for her scoring services, including race bibs and use of her computer. Chip timing would cost approximately $500.00 per race, plus $2.50 per racer and bibs are about $1200.00 for 5000. The discussion was tabled for further discussion.

OLD BUSINESS: None

The meeting adjourned by motion at approximately 9:26 PM. Charlie Yates will host the next meeting on February 11, 2004

These minutes have not been reviewed and accepted by the board. Lisa Unger, Secretary.