GULF WINDS TRACK CLUB Minutes

Board Members Present: Paul Hiers, David Yon, Tom Perkins, Judy Alexander, Jerry Ongley, Brian Corbin, Lynn Powell, Bob Prentiss, Rex & Mae Cleveland, Charlie Yates, Sarah Docter-Williams, Mike Sims, Joe Dexter, Tim & Lisa Unger

Visitors Present: Jay Silvanima, Dawn Brown, Peg & Gary Griffin, Nadine Dexter

Paul Hiers called the meeting to order and established quorum at approximately 7:45 pm.

DISCUSSED/DECIDED

Tom Perkins presented the Springtime Budget and announced the sponsors. Approval of the budget was tabled until the March meeting.

Minutes of the January meeting were distributed, reviewed and accepted.

Peg & Gary Griffin presented the final budget for the Tallahassee Marathon and it was accepted. They reported that the Mile Marker sale was a success.

Gary proposed waiving the equipment rental fee for the American Cancer Society Relay for Life. The equipment would include a clock and some cones. A motion was made, seconded and passed.

Dawn Brown presented the 10 Mile Challenge final budget and it was accepted.

Judy Alexander proposed the Club purchase cancer awareness pins to be used as giveaways at the Superman Relay. Judy found that 250 pins would cost .40 each. The selected pins are clear and represent lung cancer awareness. The purchase price of the pins is a direct donation to the Alliance for Lung Cancer (ALCASE). A motion was made, seconded and passed, to purchase 250 pins.

David Yon reported there is approximately $12,000.00 in the Tim Simpkins Cancer Fund.

David also reported that a donation in the amount of $200.00 was made and is intended to help young runners. It was proposed to forward the donation to BelleVue Middle School to help enhance their youth running program. A motion was made, seconded and the proposal passed.

Paul Hiers presented the 2001 Budget. A motion was made to accept the budget with minor amendments, was seconded and passed.

REPORTS:

David Yon reported, on behalf of Mary Jean, that the next of the Lecture Series would occur on Monday Feb 19, 2001 at 7:30 pm, and would be a panel discussion with several local High School runners.

The Dexters offered to host the March meeting.

Treasurer’s Report: Bob Prentiss presented and discussed the budget. Bob reiterated how important it is for race directors to have bills mailed to their own homes and not directly to Bob. It is the responsibility of the race director to present the bill, with explanation, to Bob. Bob illustrated that from the end of the year 2000 to the end of the year 2001, the GWTC total assets was reduced by approximately $1,500.00.

Race Director Report: Charlie Yates discussed race overlap and emphasized that race directors should check with him before scheduling a race to reduce overlap. Charlie will verify that the Red Pepper race has obtained insurance.

Equipment Report: Nothing to report this month.

Membership Report: Brian Corbin reported that there are currently 383 memberships representing 622 members.

Newsletter Report: Mike Labossiere was nominated by the president as the new Fleet Foot editor and was approved by the board. Mike teaches on Wednesday nights this semester and so will not often be able to attend the board meetings until possibly this summer.

Rex reported that the answering machine is not functioning and asked for volunteers to take over responsibility for the answering machine. A new machine may be purchased. A decision on who will maintain the machine was not reached.

Team Racing 2001: Tim Unger discussed the current status of Team Racing 2001. The first team event was a success with the GWTC team bringing home a 1st place award. The Blue Angel Marathon team is registered and singlets have been distributed. There are several commitments for River Run. A motion was made to amend the 2001 budget to increase the proposed $500.00 to $1000.00 for Team Racing 2001. The motion was seconded and passed.

Chenoweth Fund Report: Mae Cleveland reported that the Chenoweth Committee is working on their annual fund raiser, the Pot Luck Bash. They are looking for a location to hold the Bash in case Forrest Meadows doesn’t work out due to the restrictive operating hours of the facility.

Socials: Sarah Docter-Williams reported that a social will be held at Beef O’Brady’s on Feb 24, 2001 at 7 pm with beer and limited wings.

Clothing Report: Discussion continued about putting pictures of the available clothing items on the web page to help increase sales.

Adjournment at approximately 9:30.

**This is a condensed version of the full minutes available upon request. Lisa S. Unger