GULF WINDS TRACK CLUB Minutes

The meeting was called to order at 7:35.

Present were Paul Hiers, Bob Prentiss, Tom Perkins, Mike Sims, Jerry Ongley, Mae Cleveland, Joe and Nadine Dexter, Charlie Yates, David Yon, Sarah Docter Williams and Lynn Powell.

Guests present were Leslie Waugh from Gretchen Everhart School and John and Danny Simpkins

Minutes from last months minutes were read and David Yon motioned to accept the minutes, Mike Sims seconded. The motioned passed.

DISCUSSED/DECIDED:

Leslie Waugh, from Gretchen Everhart School, spoke first. She thanked the track club for all of our help with the cross country meet they host. She came to ask for a support letter so their school can get a grant for an afterschool programs. Bill McGuire helped in composing a letter from the track club. David motioned to sign the letter, Charlie Yates seconded it. The motion passed.

Tom Perkins talked about the Relay for Life. It is $150 per team and we would like to have two teams this year which would cost $300. Each team consists of 10 to 12 members. The Relay will be held on May 11th and 12th. Sarah motioned to fund two teams, Bob Prentiss seconded it. The motion passed.

David Yon received a check from John Citron for $1000.00. Kim Batton is to receive $500.00 and Springtime 10K will receive the other $500.00. There was some discussion about the Chenoweth Fund matching a portion of it for Kim Batton. This was tabled until the Chenoweth Committee could discuss it further.

REPORTED:

Mae discussed the Chenoweth Pot Luck Bash. It will be held June 2 at Forest Meadows($80 charge for the facilities) with the race starting at 6:00 p.m. It will be a prediction run with no T-shirt. Bill McGuire was in charge of the open mic entertainment. They also asked to get nominations for kids for that night.

Nothing was presented on the lecture series for now.

The triathletes requested to use some of the race signs for their race for the coming weekend and asked to have the fees waived. Sarah motioned for the club to waive the fee. Mae Cleveland seconded this. The motion passed.

No report on the clothing.

Sarah reported on the socials. The Beef O’Brady social went well. The silent auction is coming up in May and will be held at Jane Johnson’s house. She asked for items for the auction.

Race Director Coordinator Charlie Yates reported that he had verified the insurance for the Red Pepper Run which was a Grand Prix event. He is working with the new Fleet Foot editor to make sure races are getting put in the newsletter. He also said the Tom Brown race and Echo race switched weekends as far as putting on their races.

The Palace Saloon race was discussed it will start at 8:30. The Dothan Runners have put this race on their grand prix schedule. There will be mugs for this years awards. The budget for the race was passed out. Tom made a motion to accept the budget, Bob seconded it. The motion passed.

Mae discussed the phone and voice mail option for the club. The club is still deciding how to handle this. It was also requested that whoever checks the P.O. box for the mail should send the other clubs newsletters to Mike Labossiere so he can have them to check for races to put in the Fleet Foot.

Joe Dexter said the equipment is fine. Nothing to report.

Bob Prentiss distributed the treasurers report and reported on the clubs financial position. Cash flow is O.K. right now.

Tom Perkins talked about the Springtime 10K. He said there will be a Spaghetti Dinner at Premier Fitness Club the night before. Marriott will be the vendor and the proceeds will be donated to a cancer concern. The shirts are done, sponsorship money is coming in Tom has things under control as far as having the race results being done, talking to the homeowners in the area and passing out flyers to them about the race, he has the police lined up and a DJ for music afterwards along with the food vendors. Tom distributed the budget for the race. Bob Prentiss moved to accept the budget. Jerry Ongley seconded it. The motion passed.

The meeting adjourned at 9:35.

Lisa S. Unger

This is an adaptation of the full minutes as recorded by Lynn Powell, Director at Large