Gulf Winds Track Club Minutes

Present: Mike Burns, Katie Sherron, Felton Wright, Jerry Chesnutt, David Yon, Tom Perkins, Jackie McDaniel, Kathy McDaris, Herb Wills, Bill Lott, Lisa Unger, Jeff Bowman, Annie Bowman, Paul Guyas, Bill Hillison, Tony Guillian, and Gary Droze.

Felton Wright called the meeting to order at 7:32 p.m. Quorum was established.

The Board reviewed the November minutes. A motion was made, seconded, and passed to accept the minutes as presented.

New Business

Felton Wright -Felton provided a wrap-up report on the GWTC 1OM/SM Challenge. After all expenses were paid, the race had a net profit of approximately $400.

Gary Droze -The Maclay pole vault pit is in need of replacement. This pole vault pit is used by all the high schools, not just Maclay students. Gary informed the Board that the cost of replacement is $10,000 and asked the Board for consideration of matching whatever funds Maclay boosters can raise which he believes will be around $5,000 After discussion among board members, a motion was made to donate up to $3,000 to this project and in exchange, it was asked that over the next two or three years, all students using the pole vault equipment volunteer at GWTC races. The motion was seconded and approved .

Bill Hillison -Bill presented the proposed budget for the 2015 Bowlegs 5k. A motion was made to approve the budget, seconded, and approved.

Herb Wills -Herb presented the proposed budget for the 2014 Tannenbaum 6K. A motion was made to approve the budget, seconded, and approved.

David Yon – David reported that he would like to form a committee to explore options for scoring Turkey Trot and other large Club races. More details next month.

Jackie McDaniel -Jackie presented the proposed budget for the 2015 GWTC 30k/l 5k races. A motion was made to approve the budget, seconded, and approved.

Felton Wright – Felton requested Board approval to reserve Shiloh Farms for the 2015 Holiday party. Details including whether it will be catered or potluck will be determined at a later date.

Old Business

David Yon is working on gathering more information regarding the South City double payment that was brought to the Board’s attention last October. More information is needed so this discussion was tabled for one more month.

Treasurer’s Report -Jerry Chesnutt
There is $73,201 in the Club’s operating account that includes $17,448 in the Events 1 Account, and $15,789 in the Events 2 account. There is $50,351 in the Investment account, $11,022 inthe Chenoweth account, $24,809 in the equipment reserve account, and $10,218 in the Tri Club Account.

Membership Report – Mark Priddy
There are 1,791 members in 896 households. 465 members have renewed for 2015.

Race Director Coordinator Report – Jackie McDaniel for Charlie Yates
Still encouraging race directors to check calendar on GWTC web page prior to finalizing their race dates.

Newsletter Report – Jackie McDaniel for Fred Deckert
Nothing new to report.

Clothing Coordinator Report -Abe Middleton
Nothing new to report.

Equipment Report -Bill Lott and Vicky Droze
Nothing new to report.

Website Report – David Yon
David Heller videotaped the recent Race Directors Workshop. It can be viewed on the GWTC website.

Chenoweth Fund Report -David Yon
John Paul II high school requested $982 to purchase hurdles and other track equipment. The Chenoweth Committee approved $1,000 for this purchase. A motion was made to approve this requested, seconded and approved.

Triathlon Report – Kathy McDaris
Kathy introduced Jeff Bowman as the new Tri Club president. The Club’s holiday party is Monday, December 15. They are working on designing new kits and a new logo.

Lecture Series – Paul Guyas
On December 8th, David and Mary Jean Yon and Gary and Peg Griffin presented to a large group stories and photos from their trip to the Himalayas. On December14th, there will be another installment of “Ask the Experts”- foot and lower leg edition. It will be held at Beef O’ Brady’s on Thomasville Road.