GULF WINDS TRACK CLUB Minutes

Board/GWTC Members present: Mary Jean Yon, Tom Perkins, David Yon, Beth Alexander, Gene Opheim, Charlie Yates, Fred and Margarete Deckert, Joe and Nadine Dexter, Judy Alexander, Brian Corbin, Bill Lott, Lisa Unger, Peg Griffin, Jay Silvanima, Keith Rowe, Mae Cleveland, and Bill McGuire. Guest: Brian Hickey.

Mary Jean Yon called the meeting to order at 7:40 PM and quorum was established. Mary Jean introduced new Board members (Mae Cleveland, Gene Opheim, and Keith Rowe) and discussed how she will run meetings: start on time and minimize side discussions that disrupt the group by moving them to a different room. The December minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as revised.

NEW BUSINESS: Mary Jean Yon submitted Bill Lott as the new Vice President. A motion was made, seconded and passed by unanimous vote to accept her nomination.

Brian Hickey from Tallahassee Sports Council attended the meeting to introduce himself. He has been with the Council since March 2006 and is serving as interim director. The goal of TSC is to bring visitors to Tallahassee. He pointed out that many of our races do just that. Brian thanked GWTC for that. He wanted us too know they supply grants to races and other events that bring in visitors. Several race directors in the room already take advantage of the grant.

Mary Jean is appointing a Web Site Committee to assess how new ideas and technology can be incorporated into the site. The committee will include Martha Haynes, Keith Rowe, Peg Griffin and David Yon. Mary Jean stressed that the current web site is excellent, but ready to move to the next level. Any ideas for the committee may be submitted. MJ thanked Martha for her tireless work on the web site over the last several years.

Tom Perkins read a letter from Robert and Shirley Campbell with a $1000 donation to the club to promote membership. Mary Jean asked Peg to explore ways to put the money to good use.

REPORTS:

Treasurer’s Report – Gene Opheim announced he received the financial books today. He praised Bonnie for her detailed accounting. He is glad to see the books in excellent shape. He has no report yet; he will report quarterly not monthly. He would like any checks turned in ASAP because he found fewer bounce that way. His preferred method of contact is phone over email. Gene will present a budget for the year next month.

Membership – Peg Griffin reported that there are currently 511 members represented by 301 households. Lisa Unger brought up the effective date for the Hall of Fame members complimentary GWTC membership. She was not sure if there was any confusion. She clarified it should begin 1/1/08. A motion was made, seconded and passed by unanimous vote. David Yon announced GWTC’s certification by the RRCA was accepted.

Race Director – Judy Alexander reported the proceeds for the 10 Mile Challenge/5M Race on December 2 were $1600 with a 50/50 split between Tallahassee Area Crew and the Club. Jay Silvanima announced that registration is proceeding well for the marathon February 4, 2007. He has increased the price of race day registration as incentive to preregister. Joe Dexter presented the budget for the 19th annual Flash 12K on 2/17/07. More information is on the race calendar. A motion was made, seconded and passed by unanimous vote to accept the budget as presented.

Race Director Coordinator – Charlie Yates reminded the Board about the race conflict on the calendar. May 5 is the date that Meals for Wheels and the Furry Scurry are scheduled. Mary Jean reported that the Riverkeeper’s want to stage a race at Tall Timbers as an annual fundraiser in April. Since their original race date was the same as Palace Saloon, the decided to look into it for next year. Bill Lott reported about a Brain Tumor Foundation for Children, Inc. Charlie is meeting with their race director to give important race details. Tom Perkins pointed out the Club needs a new captain for Relay for Life since Paul is gone.

Clothing Coordinator – Margarete Deckert no report.

Newsletter – Fred Deckert no report.

Chenoweth Fund – David Yon no report.

Awards/Grand Prix Committee – Lisa Unger reported she was slightly over budget for the Awards Ceremony. Gene reassured her since it was less than $10.00 it was not a problem. She said the awards have arrived and look great. Mary Jean appointed Lisa as chair for one more year. She also appointed Hobson Fulmer, Jeanne O’Kon, Jackie McDaniel, and herself to the committee for the next year. Fred distributed a summary of his view about issues concerning volunteering in the Club. Mae agreed to hear what others think about this as well as talk to Fred. She will take at least a month and investigate.

Training Committee – Nadine Dexter reported that Julie started the Springtime training January 29 on Monday nights. Also Boot Camp will begin again in March. The cost will be $20.00 for nonmembers and $10.00 for members.

Equipment – Joe Dexter reported that 50 events used clocks in 2006. He would like to tow a trailer in the Springtime parade again representing the Club for a cost of $100. Bill Lott said the finish line timing system is being repaired and should not be anything serious. He now has 2 signs from Fast Signs for clocks with the Club logo that Bonnie had requested.

Social Coordinator – no report.

Lecture Series – no report.

Racing Team Report – no report.

There was a motion to adjourn at 9:15 PM, which was seconded and passed by unanimous vote.

The next board meeting will be held on February 14, 2007 hosted by Charlie Yates.

These minutes have been reviewed and accepted by the Board. Beth Alexander, Secretary.