GULF WINDS TRACK CLUB Minutes

Present: Bill Lott, Fred Deckert, David Yon, Sheryl Rosen, Peg Griffin, Judy Alexander, Mark Priddy, Charlie Yates, Keith Rowe, Gene Opheim, Jay Wallace, Kathy McDaris, Lisa Cox, Bob McDonald, and Tom Perkins

In Mary Jean Yon’s absence, Bill Lott called the meeting to order at 7:36 p.m. Quorum was established.

The board reviewed the June minutes. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.

Treasurer’s Report – Gene Opheim Gene reported the club has $69,156, which is a decrease of $2,123 for the month. The Chenoweth Fund has $11,966, which is a decrease of $1,555 for the month. Gene presented the board with a comparison between the budget and actual income and expenses for the second quarter of 2008. The club is largely on target.

Triathlete Report – Bob McDonald Bob introduced himself to the board as the new president of the GWTC Tri Club. He has many goals for the club, including building membership, starting two new triathlons and possibly duathlons in Tallahassee, holding clinics for children interested in competing, and creating some social events for triathletes. The Tri Club is also working on updating the web site. Tri Club meetings are the third Monday of each month at Momo’s Pizza on Market Street.

Newsletter Report – Fred Deckert Fred will include a notice in the newsletter about the election of board and officer positions for 2009 so interested members can run for office.

Clothing Report – Fred Deckert for Margarete Deckert Three shirts and a license plate were sold.

Race Director Coordinator Report – Charlie Yates Three races are scheduled for Oct. 11: the Run for Reading 5K, the Pine Run, which has been moved to Tall Timbers, and the Run for Rover in Thomasville. The FSU Cares 5K has settled on Nov. 9 as this year’s race date. It’s yet to be determined whether Albertson’s will continue sponsoring the Christmas Connection 5K.

Race Director Report – Tom Perkins, Miller Landing Madness Tom presented a budget for the race, which will now take place off Miller Landing Road. The race is Aug. 23 and benefits Second Harvest, which is a recipient of the canned foods that runners bring. A motion was made to approve the budget as presented. The motion was seconded and approved unanimously.

Equipment Report – Bill Lott There were three rentals during the past month, and the new equipment committee handled the pickups and returns smoothly.

Chenoweth Fund Report – David Yon The Chenoweth Fund received a request for $500 per child to help two children travel to an AAU meet. The Chenoweth Committee suggested awarding $250 per child instead. A motion was made to approve $250 for each of the two children. The motion was seconded. It passed by unanimous vote.

Judy asked whether the Chenoweth Fund is supposed to maintain a minimum funding level. David responded that he found a policy that said $2,000 should be kept in the fund in perpetuity. He also thought he remembered a policy that said the fund should not fall below $5,000 but was not able to find it. The committee tries to keep $10,000 in the fund. Judy made a motion to transfer $2,500 or $5,000 from the club’s main account into the Chenoweth Fund as an additional cushion. Gene recommended keeping the funds as is and transferring money at a later date if the Chenoweth balance gets too low because the general account earns more interest. Agreeing, Judy withdrew her motion.

Membership Report – Peg Griffin The club has 965 members in 531 households. The Summer Track Series events have resulted in several new memberships.

A motion to adjourn was made and seconded. The motion passed unanimously at 8:30 p.m.