GULF WINDS TRACK CLUB Minutes

Board/GWTC Members present: Lisa Unger, Beth Alexander, Fred & Margarete Deckert, Charlie Yates, Tom Perkins, Bonnie Wright, Hobson Fulmer, Fran McLean, Jane Johnson, Paul Ahnberg, Joe Dexter, Clint Watkins, David Yon and Bill Lott

Tom Perkins called the meeting to order at 7:40 PM and quorum was established. The February minutes were reviewed. A motion was made, seconded and passed by unanimous vote to accept the minutes as presented.

Guest Presentations:
§ Terry Ryan thanked GWTC for help and support at the Shamrock Scurry on March 5. Celebration Baptist asked him to change the race from the original date of March 19. While the race was a great success, when he rescheduled, he was unaware it was Spring Break for FSU and FAMU. Terry thought he missed some racers due to the vacation.

NEW BUSINESS:
· Fred Deckert expressed concern about the amount of money spent on Grand Prix Awards and Banquet. He proposed an age grade scoring. Discussion occurred about alternate awards such as gift certificates and age group patches to help save money. Some board members voiced the opinion that Grand Prix may draw members to the Club, thus boosting revenue. It was decided that Fred would attend a Grand Prix Committee meeting to discuss his proposal at greater length.

REPORTS:
Grand Prix Committee report – Lisa Unger submitted the final budget for the recent Grand Prix Awards and Banquet noting that it was the lowest budget in the last 3 years. In addition, the Summer Track medals are purchased for the next several years already.
Treasurer’s report – Bonnie Wright discussed the Budget and Treasurer’s reports, which included recent disbursements and receipts. A motion was made, seconded and passed by unanimous vote to accept the monthly budget.
Discussion was opened regarding the purchase of Champion Chip Timing system. Jane Johnson agreed to head a subcommittee with David Yon, Bill Lott, JoLena Pace, and Judy Alexander to investigate costs.
Clothing Coordinator report – Margarete Deckert reported that she sold $35 worth of shirts this month.
Newsletter report – Fred Deckert reported that he had minimal response from the renewal notices to 2004 members. A motion was made for Fred to contact nonrenewed members from 2003 as well as nonmembers that ran the Turkey Trot and Springtime. This motion was seconded and passed. Paul Ahnberg followed up about non-profit status for mailing for the Club. After the appropriate papers are submitted we can save 9 cents/mailing.
Race Director Coordinator report – Charlie Yates reported 2 new races to the calendar: Lee’s Place 5K on April 9 and Sheriff’s Office Wakulla Court House Restoration 5K in May. Although the Humanatee race will not occur this year, Rails to Trails will move into its slot on the race calendar on May 14. The Red Hills Kids Triathlon is scheduled for May 15.
Training Committee Report -Joe Dexter reported for Nadine Dexter a good turnout for the Springtime group. On any given Monday 50-60 runners attend.
Equipment report – Joe Dexter reported that runners liked the stanchions replacing the poles. A motion was made, seconded, and passed unanimously to allow Bill Lott to purchase the additional stanchions necessary for the finish line. Joe brought up discussion about giving the large clock that we do not use to the school that routinely requests it. This generated additional discussion about an annual lottery for middle and/or high schools to compete for a new clock donated by the Club. Joe will put together a proposal. Also, Hobson Fulmer mentioned that a baseball sideline marker would be easier for Bill Lott to mark the course. Tom will check if Bruce Irwin still has the one he offered to the Club.
Chenoweth report -David Yon reported $600 was donated with membership renewal. David discussed supporting the upcoming Seminole Track Invitational Meet on April 9. Chenoweth usually donates money earned from the concessions at the meet, but they cannot work the concessions this year. A motion was made to donate $1000 from General Funds to the Seminole Track Invitational Meet.
Membership report – Tom Perkins reported for Brian Corbin that there are currently 637 members represented by 379 memberships.
Social Coordinator report – Bonnie Wright reported for Kathy Lindsey that the Club will serve refreshments to the Springtime Training Group on Monday March 28.
Racing Team Coordinator report – no report; Lecture Series report – no report; Triathlete report – no report;

There was a motion to adjourn made at 8:58 PM, which was seconded and passed by unanimous vote.
The next board meeting will be held on April 13, 2005 at Jane Johnson’s house.
These minutes have been reviewed and accepted by the board. Beth Alexander, Secretary.