Voting Members Present: Jerry McDaniel, Jennifer Hay, Jeanne O’Kon, Peg Griffin, Hawthorne Hay, Mary Jean Yon, David Yon, Allen Blay, Herb Wills, Debbie Peters, Tom Perkins, Emily Webster. Voting Members Absent: Jennifer Hay, Mark Priddy, Matt Vermeer, Tina Bahmer. Non-Voting Members Present: Bill Lott, Lisa Unger, Rob Klepper.

I.  Opening and Introduction:
Jerry McDaniel opened the meeting at 7:02 p.m. A motion was made to approve the minutes of the February 12, 2025 meeting. Motion was seconded and passed.

II.  Announcements from Officers:
Jerry provided a Springtime update for March 29. A group of runners will be photographed at Cascades Park and the photo will be used on local media. Announcements are on billboards, radio, and TV. Jon Brown is helping with fundraising. Jerry is employing a firm that does digital media to help advertise the race. Volunteers are still needed, especially course marshals.

III.   New Business:

a.  Club IT Coordinator. Matt Hohmeister had agreed to serve as IT Coordinator. A meeting will be arranged with significant officers to help get him oriented.

b. Appointment of new Grand Prix Committee member: Cait Ubilla is being appointed.

c. Appointment of new RACER Committee member: Romeko Card is being appointed.

d. Prefontaine Budget Proposal: Allen Blay described a budget proposal with estimated revenue of $2200.00. He is using the awards from last year since the race was cancelled in 2024 due to bad weather. The total expenditures are estimated to be $1759.00. The net revenue is projected to be $441.00. The net revenue will be split between BSA and GWTC. Motion was made and seconded to approve the budget proposal. Motion passed.

e. ARP: Bill Lott reported that Amanda Heidecker contacted him about the Apalachee Regional Park, and she asked if GWTC could be a donor for a bridge that will be added prior to the upcoming World Championships. A permanent bridge will be constructed in the wooded area of the running trail and it will cost $120,000.00. A sign would be there acknowledging the GWTC donation. Some Board members indicated that the club could donate up to $10,000.00 because of the continuous involvement of GWTC with the ARP. Jerry is willing to contact Amanda to get more information. This will be discussed further by e-mail or at the next Board meeting.

IV. Old Business:

a.  Alford Greenway: Hawthorne Hay attended a meeting about the Alford Greenway, and will attend another meeting in April. Permanent bathrooms are being constructed along the trails. There was a discussion about who can legitimately use the trails.

b. Flash 6K/12K Budget Closeout: Rob Klepper reported that the Flash race was in the black. There were 175 registrants this year. He learned a lot about using RunSignUp to contact previous participants. The net profit to GWTC is $221.60. The same amount will be given to CurePSP along with the direct donations of $557.00. He used the system of assigning bibs as people showed up. Motion was made and seconded to approve the budget closeout. Motion passed.

V. Reports:

a. Treasurer’s Report: Peg reported net assets as of February 28 totaling $286,721.42. The Operating Account has a balance of $185,130.87, which includes $14,415.86 in ACT Grant funds to be used for future community outreach projects. Net revenue for the fiscal year as of February 28 is $29,475.56. Peg advised the Board she will create a liability account for the purpose of receiving/disbursing donations made by individuals to other non-profit organizations through race registration optional add-ons. Historically these have been entered as revenues/expenses; however, because the funds are not assets of GWTC, it is appropriate to report them as liabilities of the Club. The remaining donation revenue account will be used for donations made to GWTC.

b. Triathlete Club: No report.

c. Director of Race Directors: Mary Jean commented on the passing of Fred Deckert. His family requested that the club utilize his computer with a large number of photos from past races, so people can access those photos. There was also a lot of camera equipment that his family members would like the club to have. A memorial service will be held for Fred in October.

d. Director of Communications: Hawthorne reported for Jennifer Hay. A new shirt and tank top will be available next week. The link will be available in Running Shorts. The club website is being redesigned and modernized. The website Austinrunners.org is an example of the look they’re going for. Peg, David, and Jennifer met last week to talk about maintaining historical information and archives. Peg, Geoffrey, and Jennifer will meet this week for training on RunSignUp and membership. The club membership numbers are 1308 individual members (1287 members last year at this time), and 752 family memberships (738 last year at this time). Jerry also mentioned tabling events can be helpful at the larger races to increase membership.

e.  Director of Education and Socials: No report.

f. RACER Committee (formerly Diversity, Equity, and Inclusion): The name of this committee has been changed to the acronym RACER, which stands for Runners Advocating for Community Engagement and Representation. Black Girls Run Tallahassee won the top water station for the Tallahassee Marathon again this year. Chika and Gabrielle were among the volunteers. BGR continues to be an active, positive force in GWTC.

g. Chenoweth Fund: Nothing to report.

h. Merchandise: No report.

i. Equipment: Bill Lott reported that three small traffic cones and the 5-gallon water cooler missing from the Marathon have been located and were returned to the storage unit. The water cooler has a broken spigot that will be replaced as soon as Bill can get a replacement. The battery in the Chronomix needs to be replaced. The small, single-sided flip-digit clock quit working at a race this past Saturday. Parts from one broken table are being used to repair another broken table. Hopefully, the repairs will work.  Vicky Droze and Bill met at one of the storage units this past Monday and got about 80% of the unit cleaned and reorganized. A number of storage containers were consolidated, and broken, outdated, and unused items were discarded. Five canisters of opened Gatorade were also discarded as the powder had harden and was attracting insects. A number of Safety vests and small towels (believed used at the Summer Trail Series) were taken home by Vicky to be washed before being returned for storage. After this unit is finished, they will address cleaning and reorganizing the other unit.

j. Chip Timing: In February, one non-Club race (M.A.D. Dash 10K/5K/1M) and three Club races (Bank of America Tallahassee Marathon/Half Marathon/Marathon Relay; Flash 12K/6K; and St. Marks Duathlon) were chip timed. During March, one non-Club race (Shamrock Scurry 5K/1M) and two Club races (Bowlegs 5K Run for Scholarship and Springtime 10K/5K/1M) will be chip timed. Scheduled to be chip timed in April are one non-Club race (NeSmith Way 5K) and one Club race (Palace Saloon 5K). Chip timing revenue from non-Club races held since July 2024 totals $3,713.00 and is unchanged from last month.

k. Grand Prix: Lisa Unger reported that the committee met on March 6 to introduce the new members, discuss a recap of the Awards meeting, and review a timeline for the coming year. Lisa was elected to be the Chair for the coming year. Joe Vega will be learning the scoring system along with a few others. The four signs with the QR code (cost $102.86) will be used at races to remind club member volunteers to record their volunteer hours for the Grand Prix. The committee reviewed the Bylaws, the Policy Statement, and the description of the Grand Prix on the GWTC webpage, and there are inconsistencies, especially in the point system. Lisa recommended that these areas be updated on the webpage, and she will provide Peg with the information.

l. School Grants Coordinator: No report.

m. Training Groups Coordinator: Emily reported that weekly runs are being offered on an ongoing basis. There are 170 Strava members. They are trying to engage people across all
the platforms.

Meeting adjourned: 8:15 p.m.
Respectfully submitted,
Jeanne O’Kon
GWTC Secretary