Voting Members Present: Mark Priddy, Jeanne O’Kon, Peg Griffin, Tom Perkins, David Yon, Mary Jean Yon, Lisa Unger, Kendrah Richards, Jo Lena Pace. Voting Members Absent: Heather Vickers, Herb Wills, Tina Bahmer, Paul Guyas, Kory Skrob, Robert Skrob, Judy Alexander, Stephanie Liles-Weyant, Philip Sura. Non-Voting Members Present: Jerry McDaniel, Jackie McDaniel, Bill Lott, Mark Tombrink, Allen Blay.

I. Opening and Introduction: The meeting was called to order by Mark Priddy at 7:03. No quorum was established. The October 12, 2022 meeting minutes were reviewed but not approved.

II. Old Business/Race Closeouts:

Prefontaine Closeout: Allen Blay reported revenues of $1,434.27 and expenses of $1,358.22, for a net profit of $76.05, which he proposes to split 50/50 with the Suwannee River Area Council Scouts BSA. In addition, $132.00 in direct donations to the BSA was received and will be included with the check to BSA. Allen reported that he was happy with the way the race went in the new location, and he hopes to increase the number of participants next year.

Sickle Cell 5K/1m Closeout: Peg reported for Paul Guyas. The race had revenues of $7,026.25 and expenses of $5,188.25, for a net profit of $1,838.00. which Paul proposes to split with the Sickle Cell Foundation ($919.00 each). In addition, $1,521.30 in direct donations to the Sickle Cell Foundation was received. The Foundation had paid $2,949.92 of the race costs, so the total amount to be paid to the Sickle Cell Foundation is $3,915.26 ($919 proceeds + $1,521.30 donations + $1,474.96). (1/2 of the costs paid by SCF).

Pine Run 20K Closeout: Peg reported for Carter and Jennifer Hay. They reported that “It was a terrific 2022 Pine Run with outstanding weather, fast times, terrific volunteers, and a fun post-race atmosphere. The race had 124 finishers. The finishers did not include Dana Stetson, who is doing great by the way, but it does include Bonnie Wright and others who were really helpful when Dana went down at about Mile 1.7.” The race received $4,482.27 in revenue and expenses total $3,293.40, for a net profit of $1,188.87. In addition, direct donations of $543.00 to Tall Timbers were received. Carter and Jennifer requested the proceeds be split as follows: “Normally it would be a 50/50 split of net revenue between the club and Tall Timbers, but we propose to keep more proceeds for the club for two reasons: First, the club unexpectedly paid an extra $459 when EMS provided by Tall Timbers fell through. Second, even with a lower split to Tall Timbers, we can still send them $1000 when our generous direct contributions are included. This has $1000.00 going to Tall Timbers (in one check made out directly to them) and $831.87 going to the club.”

III. New Business:
Springtime 10K/5K/1m proposed budget: Jerry McDaniel described the proposed budget. The budget includes $36,360.00 in revenue and $29,068.00 in expenses, for a net profit of $7,292.00. Last year there were 1138 runners; Jerry estimates 1,200 runners in 2023. Up to 30% of runners order no t-shirts. Early registration starts in January, and will increase in five dollar increments from early, regular, and late registration. The revenue split will be 50% to the club and 50% to a charity that has not been determined yet. Jackie, Jerry, and John Brown are seeking sponsorships right now. Tim Unger will work on the team awards. There will be cash awards for first, second, and third place. Medals will be given for all races. Trophies will be given in the 5K and 10K. Jeanne and Mark Tombrink mentioned that Sam Varn at Awards4U is a community partner and can often help with discounted medals.

Proposed Grand Prix 2023 Race Schedule: Mark Tombrink reported that a revised Grand Prix schedule was by e-mail to Board members. The committee made a revision when one race dropped out. Board members clarified that all club races should be considered for the Grand Prix schedule. Allen Blay inquired at to how the number of races is determined. Last year, more club races were included in the schedule. Bill Lott pointed out that there are 13 adult races on the proposed schedule, but there may be a specific limit. Peg reported that there should be 10-14 adult races and 5-7 youth races each year.

GWTC Board Election 2023: Jeanne reported for Paul Guyas. Paul said there may be an issue of ballot/candidate change. The nominations deadline passed on October 11. Mark Priddy said that one Board member’s name was submitted for Vice-President, but he changed his mind and wanted to change to run for Lecture Series Coordinator. This member’s name needs to be put into the correct slot. The Board can either instruct the Election Committee to make the change, or let the election go on and the president can appoint this Board member to be Lecture Coordinator in January. The complete list of candidates was not presented to the Board at the end of September. David Yon made a motion that Mark Tombrink’s name be added to the slot for Lecture Series Coordinator and removed from the slot for Vice-President, and it was seconded. Mark will contact the Elections Committee members to make sure the slate is correct before it is sent out. The voting process is open until Nov. 11, 2022.

REI Grand Opening and GWTC Involvement: The REI managers asked local vendors like GWTC to set up a table on three days on Nov. 11-13 (1:00-5:00) for the Grand Opening. One door prize will be a complimentary GWTC membership each day and possibly a free Turkey Trot registration. Mark Priddy volunteered to work on Saturday and Sunday, and Jo Lena Pace and Bill Lott may volunteer on Friday. Lisa Unger recommended that some printed material be prepared for the drawing.

IV. Reports:
Treasurer’s Report: Peg reported $219,849.78 in net assets as of October 31, 2022, and a net operating loss to date of $3,264.73.

Triathlete Club: Jeanne reported for Kory Skrob. The Tri Club Holiday Party is on Dec. 19 at the Hub at Feather Oaks. The St. Marks Duathlon is on Sunday, March 5th. Registration is open now.

Race Director Coordinator: Mary Jean reported that the Turkey Trot registrations are coming in. Volunteers are being recruited for the race. The registration and festival will be held on Sunday, Nov. 20 at Goodwood. David reported that sponsors and exhibitors have been recruited for the Festival. Mary Jean also reported that a race was recently held at Gadsden Correctional Facility and around 59 runners participated, including club members.

Newsletter: No report.

Membership: Jo Lena Pace reported that there are currently 1301 members, compared to 1146 last year at this time. There are currently 707 households, compared to 623 households last year at this time. There are now 76 members in the Google group.

Diversity/IRC: No report.

Education and Lecture: Jeanne reported for Judy Alexander. Eric Draper will speak on Pedestrian and Bicycle Safety on Nov. 15th at 6:00 p.m. at Growler Country.

Website: Nothing to report. Mark said that Brandy has prepared a list of updates.

Chenoweth Fund: David Yon reported that some coaches may need help in the post-season.

Merchandise Report: No report.

Equipment: No equipment issues to report. Chip Timing: Bill Lott reported that in October, GWTC chip timed one Club race (Pine Run 20K at Tall Timbers) and one non-Club race (Boston Mini-Marathon/5K Run/5K Walk). Scheduled to be timed in November are two Club races (Rex Cleveland Magical Mile, and Tallahassee Turkey Trot 15K/10K/5K/1 Mile) and three non-Club races (Memorial to Memorial Veteran’s Day 5K, National Junior College Athletic Association, Half Marathon National Championships, and Brewtallaty Off-road Duathlon). During December, scheduled for timing are three Club races (GWC 10 Mile/5 Mile Challenge, Tallahassee Ultra Distance Classic 50K/50 Mile/Marathon, and Tannenbaum 6K).

Grand Prix: Already reported on.
Social: Mark Priddy reported that the Holiday Party will be held from 6:00 to 9:00 on December 10 at Shiloh Farms. He discussed the possibility of holding the Christmas party at the Hub at Feather Oaks next year.

Meeting adjourned at 8:17 p.m.

Additional Note:
Due to the lack of a quorum at the Board meeting, Mark Priddy sent an e-mail to all voting Board members to get E-votes to approve the race closeouts and the proposed Springtime budget. All budgets and race closeouts were approved. The Elections issue was approved to direct Paul Guyas to remove Mark Tombrink’s name from Vice-President and add his name to the Lecture Series Coordinator on the election ballot. The election ballots can be distributed with the authorized changes.