GULF WINDS TRACK CLUB Minutes

Board/GWTC Members present: Paul Hiers, Tim & Lisa Unger, David Yon, Tom Perkins, Joe Dexter, Lynn Powell, Bob Prentiss, Jeff Bryan, Jo Lena Pace, Jerry Ongley and Charlie Yates

Tom Perkins called the meeting to order at 7:40 pm and quorum was established. The October minutes were read and accepted with the amendment of adding Jerry Ongley to the attendance list.

NEW BUSINESS:

The budget for the Ultradistance Classic was accepted as presented by motion and vote.

The proposed Annual Awards ceremony date was announced as 1/25/03 at the American Legion Hall. More details will be available in the Fleetfoot and on the Web page.

Jo Lena Pace opened discussion about race scoring software and timing devices. The software has many different and useful sorting methods, is user friendly and can be integrated. It was motioned to buy the software to be used by the club for the trial period for $250.00 with an option to buy a timing device later. The motion was seconded and accepted by vote.

A contribution to the RRCA was discussed. The RRCA is having financial trouble and has requested financial support from its members, including GWTC. Charlie Yates reminded the board that the club’s insurance is provided through the RRCA and it would be difficult and probably expensive to replace that insurance without the RRCA. Jeff Bryan advised the board that the Palace Saloon will be an RRCA State Championship race. He suggested making a small donation now and after his race making a second donation. A motion was made to send a donation of $300.00 and a letter to the RRCA. The motion was seconded and accepted by vote.

OLD BUSINESS:

The final 2003 Grand Prix schedule was presented to the board and received board approved by motion, second and vote. The schedule will be sent to Mike for publication in the Fleetfoot and to Martha for the Web page.

The Capital City Classic Track Meet will probably have its name changed to the Seminole Invitational. Manny asked GWTC to be a sponsor to help provide a volunteer base and also for use of a checking account. Discussion included mentioning the good publicity GWTC would receive for being a major sponsor. Proceeds from gate and sponsorship revenues would be divided among the participating schools and GWTC. The concession stand revenues would be split between the Capital City Christian Cruisers and GWTC. A motion was made that GWTC continue to support the track meet, that GWTC become a major sponsor and that Bob open a checking account for their use. Any proceeds received by GWTC are to be split between the General Operating Fund and the Chenoweth Fund. The motion was second and accepted by vote.

The Election slate is :

Officers: Jane Johnson for President; Tom Perkins for Vice President; Bob Prentiss for Treasurer and Lisa Unger for Secretary. Directors at Large: Judy Alexander, Jeff Bryan, Mike Sims, Jerry Ongley, Paul Ahnberg and Tony Guillen. Bill McGuire will be handling the ballots.

REPORTS:

Clothing Coordinator report – No report

Social Coordinator report – There will be a “Socially Speaking” event on 11/16. See the Web page for details.

Membership report – via phone Brian Corbin reported that there are currently 846 member represented by 494 memberships.

Team Racing report – Tim presented his proposed 2003 budget for consideration in the General Operating budget. It includes a second windfeather.

Equipment report – Joe Dexter turned in several equipment rental fees, several bills and will forward to Brian a membership application. Joe discussed equipment wear and replacement options. Joe has checked for options on sign replacements and found that Supersigns had the best price.

Race Director Coordinator report – Charlie Yates reported that there is a revival of the RACE JUDICATA in Tallahassee, it will be November 16 and the College of Medicine race will be 11/23. Charlie described the fate of the Sundberg Memorial 5k. They had reserved a date at Maclay Gardens, but 2 weeks before the race they were told they couldn’t have the date and had to change.

Treasurer’s report – Bob Prentiss presented and discussed the Financial report and the Budget report. He discussed ad revenue for the Fleetfoot. GWTC races get one free ad, but then have to pay for any additional ads they place in the Fleetfoot. Bob is going to become more involved in the billing aspect of the advertisements in the Fleetfoot. Due to Bob’s absence last month, the reports cover 2 months.

Chenoweth report – David Yon presented 5 Chenoweth fund request. There was some discussion about the requests and a motion was made to accept all 5. The motion was seconded and accepted by vote. David also discussed the status of the Turkey Trot events. There will be a magazine insert in the Sunday edition of the Tallahassee Democrat the week before Thanksgiving, the Dick Beardsley lecture, David and Jane made a Public Service Announcement ad that will be broadcast on Comcast and he has conducted and interview with Lt. Governor Frank Brogan that is on the Web Page.

Lecture Series – No report; Newsletter report- No report; Triathlete report – No report

The meeting adjourned at approximately 9:25 pm.

The next meeting will be at the home Judy Alexander and Brian Corbin on December 11, 2002.

Lisa Unger, Secretary

These minutes have been reviewed and accepted by the board.